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How to certify documents for use in Georgia
August 1, 2019

How to certify documents for use in Georgia

1. Introduction

The documents issued or caused to be issued by the authorities of foreign countries for use in the territory of Georgia needs to be certified, either by having an apostille affixed to it, or legalized.

2. Apostille

An Apostille is a French word meaning certification. It is simply a specialized certificate attached to the original document to verify it is legitimate and authentic. Each country will designate that authority (one or more) empowered to issue the Apostille. Typically and depending on each country it may be the dean of the Public Notaries, the Foreign Affairs Department, Justice Department, etc. In the official website of the Convention all competent authorities in each and every country are listed.

The Apostille does not certify the content of the document but its origin, that is, the authenticity of the signature and stamp of the authority, as well as its capacity to issue it within the legal system of such country.

Apostilles are available in countries, which signed the 1961 Hague Convention Abolishing the Requirement of Legalization of Foreign Public Documents, popularly known as The Hague Convention. The Hague Convention provides for the simplified certification of public (including notarized) documents to be used in countries and territories that are the members of the convention.

The Apostille Convention applies only if both the country of origin of the document and the one in which it will be used are signatory parts.

There are currently 121 countries that are incorporated into the Convention and this number is growing almost every year. The list of member countries as well as any restrictions arising from objections of some members to the accession of others, can be found on the official website of the Convention ( Georgia is the member of Hague Convention from 2007. 

Apostilles are usually issued on the same day they are requested (if requested in person at the issuing office) and the price varies by country and the type of document to be apostilled, although they rarely cost over 70 $.

Once a document is certified with an apostille, it is acceptable for use in Georgia.

3. Legalization

In countries that are not the member to the Hague Convention documents must undergo a more involved process known as authentication and legalization of documents. You will not be able to use your documents in Georgia without first getting them legalized.

3.1. Authentication

Document legalization procedure can be divided into two stages: first stage is the internal authentication procedure performed by the competent authorities of document issuing country and second – the authentication procedure performed by the consular officer of the country of destination. For example, in order to use in Georgia a document issued in Canada some procedures of authentication should be performed by competent authorities of Canada (internal procedures) and at final stage the document should be presented to the Consular office of Georgia in Canada for the authentication (Consular legalization).

Internal legalization procedures vary by countries and depend on the legislation of a particular country. The process may be one or multi step, which means that the document should be presented to one or several state authorities in order to complete internal legislation procedures. Authentication usually begins with the relevant party signing a document and having it notarized. Then, relevant government agency examine the notary acknowledgement, and finally certify the document.

3.2. Legalization

Once a document is authenticated, it must be certified by the foreign jurisdiction to be valid there. This process, called legalization, usually occurs at the country’s embassy or consulate, and can be considered the final step in the authentication process.

Each country also has its own standards of proof. Once the documents have already undergone and internal legalization procedures in a respective foreign country are finished the documents must be legalized by Georgian Consulate. Consular legalization are provided based on an application of any interested person, within 10 working days of an application being filed.

The applicant may receive the service by visiting the Consulate in person or by post;

A list of documents to be submitted:

  • Submit online application and upload all the documents on the official website:
  • Printed and signed application form;
  • Document to be legalized;
  • Document certifying the applicant’s identity (passport or ID card);
  • In case of applying for legalization by proxy – a proxy form and an ID card of a person acting as proxy;
  • If you are in another country of which you are not a citizen, then it is necessary for legalization to attach a document proving your legal stay in that country (eg visa, residence permit, etc.) together with the consular fee payment receipt.

The applicant may be denied legalization if:

  • Only translation of a document to be legalized is submitted;
  • Documents or acts submitted are not subject to legalization;
  • Document submitted for legalization is not complete;
  • Document submitted for legalization requires translation;
  • Stamp or signature in a document submitted for legalization is either absent or does not conform to the sample preserved in the register;
  • Document or act submitted for legalization is not issued by an authorized body of the consulate in question;
  • Documents required for receiving the service were not submitted.

The service fee for the legalization of each document: 15 US dollars or its equivalent amount in the currency of the host country.

Legalization and authentication can be very time-consuming processes and brings its own set of requirements. Before you submit documents for authentication and legalization it is important to consider the following:

  • What are the fees involved?
  • What form of payment does the agencies accept?
  • Will courier service be required? At what cost?
  • What are the expected turnaround times?
  • Familiarize yourself with the  current local jurisdictional requirements;
  • As you will need to make schedules with government agency and embassy plan ahead and anticipate delays;
  • Have direct contact with the relevant Georgian consulate (their contact information is given on the official website here) and clarify  their requirements in advance.

4. Neither apostille nor legalization

Georgia is also the member country of Minsk Convention on Legal Assistance and Legal Relations in Civil, Family and Criminal Matters was signed in 1993. According to Minsk Convention, for member country citizens and persons with the residence permit, only the notarized document is sufficient to be submitted and valid to another member country, thus avoiding the apostille and legalization procedures. In order to avoid the the apostille and legalization procedures it is necessary the Minsk Convention member country to be the member of Hague Convention as well.

Member countries of the Minsk Convention are:

  • Republic of Armenia
  • Republic of Azerbaijan
  • Republic of Belarus
  • Republic of Kazakhstan
  • Kyrgyz Republic
  • Republic of Moldova
  • Russian Federation
  • Republic of Tajikistan
  • Turkmenistan
  • Ukraine
  • Republic of Uzbekistan

5. Conclusion

Whether the document is subject to Legalization or Apostille certification or is exempt from any requirement of authentication see the table below or on the official website of the Georgian Consulate here.

#CountriesVerification procedures
1Islamic Republic of AfganistanLegalization
2Republic of AlbaniaApostille
3People's Democratic Republic of AlgeriaLegalization
4Principality of AndorraApostille
5Republic of AngolaLegalization
6Antigua and BarbudaApostille
7Argentine RepublicApostille
8Republic of ArmeniaDoes not required verification
9Commonwealth of AustraliaApostille
10Republic of AustriaApostille
11Republic of AzerbaijanDoes not required verification
12Commonwealth of BahamasApostille
13Kingdom of BahrainApostille
14People's Republic of BangladeshLegalization
16Republic of BelarusDoes not required verification
17Kingdom of BelgiumApostille
19Republic of BeninLegalization
20Kingdom of BhutanLegalization
21Burkina FasoLegalization
22Plurinational State of BoliviaApostille
23Bosnia and HerzegovinaApostille
24Republic of BotswanaApostille
25Federative Republic of BrazilApostille
26Brunei DarussalamApostille
27Republic of BulgariaApostille
28Republic of BurundiApostille
29Kingdom of CambodiaLegalization
30Republic of CameroonLegalization
32Republic of Cape VerdeApostille
33Central African RepublicLegalization
34Republic of ChadLegalization
35Republic of ChileApostille
36People's Republic of ChinaLegalization (Apostille Convention applies to the Special Administrative Regions of Hong Kong and Macao only)
37Republic of ColombiaApostille
38Union of ComorosLegalization
39Republic of Costa RicaApostille
40Republic of Cote d'IvoireLegalization
41Republic of the CongoLegalization
42Democratic Republic of the CongoLegalization
43Republic of CroatiaApostille
44Republic of CubaLegalization
45Republic of CyprusApostille
46Czech RepublicApostille
47Kingdom of DenmarkApostille
48Republic of DjiboutiLegalization
49Commonwealth of DominicaApostille
50Dominican RepublicApostille
51Republic of EcuadorApostille
52Arab Republic of EgyptLegalization
53Republic of El SalvadorApostille
54Republic of Equatorial GuineaLegalization
55State of EritreaLegalization
56Republic of EstoniaApostille
57Federal Democratic Republic of EthiopiaLegalization
58Republic of the Fiji IslandsApostille
59Republic of FinlandApostille
60Republic of FranceApostille
61Republic of GabonLegalization
62Republic of GambiaLegalization
63Federal Republic of GermanyApostille
64Republic of GhanaLegalization
66Republic of GuatemalaApostille
67Republic of GuineaLegalization
68Republic of Guinea-BissauLegalization
69Co-operative Republic of GuyanaLegalization
70Republic of HaitiLegalization
71Hellenic RepublicApostille
72Republic of HondurasApostille
74Republic of IcelandApostille
75Republic of IndiaApostille
76Republic of IndonesiaLegalization
77Islamic Republic of IranLegalization
78Republic of IraqLegalization
80State of IsraelApostille
81Italian RepublicApostille
84Hashemite Kingdom of JordanLegalization
85Republic of KazakhstanDoes not required verification
86Republic of KenyaLegalization
87Republic of KiribatiLegalization
88Democratic People's Republic of KoreaLegalization
89Republic of KoreaApostille
90State of KuwaitLegalization
91Kyrgyz RepublicDoes not required verification
92Lao People's Democratic RepublicLegalization
93Republic of LatviaApostille
94Lebanese RepublicLegalization
95Kingdom of LesothoApostille
96Republic of LiberiaApostille
97Great Socialist People's Libyan Arab JamahiriyaLegalization
98Principality of LiechtensteinApostille
99Republic of LithuaniaApostille
100Grand Duchy of LuxembourgApostille
101Republic of MadagascarLegalization
102Republic of MalawiApostille
104Republic of MaldivesLegalization
105Republic of MaliLegalization
106Republic of MaltaApostille
107Republic of  the Marshall IslandsApostille
108Islamic Republic of MauritaniaApostille
109Republic of MauritiusApostille
110United Mexican StatesApostille
111Federated States of MicronesiaLegalization
112Republic of MoldovaDoes not required verification
113Principality of MonacoApostille
115Republic of MontenegroApostille
116Kingdom of MoroccoApostille
117Republic of MozambiqueLegalization
118Union of MyanmarLegalization
119Republic of NamibiaApostille
120Republic of NauruLegalization
121Kingdom of NepalLegalization
122Kingdom of the NetherlandsApostille
123New ZealandApostille
124Republic of NicaraguaApostille
125Republic of NigerLegalization
126Federal Republic of NigeriaLegalization
127Kingdom of NorwayApostille
128Sultanate of OmanApostille
129Islamic Republic of PakistanLegalization
130Republic of PalauLegalization
131Republic of PanamaApostille
132Independent State of Papua New GuineaLegalization
133Republic of ParaguayApostille
134Republic of PeruApostille
135Republic of the PhilippinesApostille
136Republic of PolandApostille
137Portuguese RepublicApostille
138State of QatarLegalization
140Russian FederationDoes not required verification
141Republic of RwandaLegalization
142Federation of Saint Kitts and NevisApostille
143Saint LuciaApostille
144Saint Vincent and the GrenadinesApostille
145Independent State of SamoaApostille
146Republic of San MarinoApostille
147Democratic Republic of Sao Tome and PrincipeApostille
148Kingdom of Saudi ArabiaLegalization
149Republic of SenegalLegalization
150Republic of SerbiaApostille
151Republic of SeychellesApostille
152Republic of Sierra LeoneLegalization
153Republic of SingaporeLegalization
154Slovak RepublicApostille
155Republic of SloveniaApostille
156Solomon IslandsLegalization
157Republic of SomaliaLegalization
158Republic of South AfricaApostille
159Republic of South SudanLegalization
160Kingdom of SpainApostille
161Democratic Socialist Republic of Sri LankaLegalization
162Republic of the SudanLegalization
163Republic of SurinameApostille
164Kingdom of SwazilandApostille
165Kingdom of SwedenApostille
166Swiss ConfederationApostille
167Syrian Arab RepublicLegalization
168Republic of TajikistanDoes not required verification
169United Republic of TanzaniaLegalization
170Kingdom of ThailandLegalization
171Democratic Republic of Timor-LesteLegalization
172Togolese RepublicLegalization
173Kingdom of TongaApostille
174Republic of Trinidad and TobagoApostille
175Tunisian RepublicApostille
176Republic of TurkeyApostille
177TurkmenistanDoes not required verification
179The former Yugoslav Republic of MacedoniaApostille
180Republic of UgandaLegalization
181UkraineDoes not required verification
182United Arab EmiratesLegalization
183United Kingdom of Great Britain and Northern IrelandApostille
184United States of AmericaApostille
185Oriental Republic of UruguayApostille
186Republic of UzbekistanDoes not required verification
187Republic of VanuatuApostille
188Bolivarian Republic of  VenezuelaApostille
189Socialist Republic of VietnamLegalization
190Republic of YemenLegalization
191Republic of ZambiaLegalization
192Republic of ZimbabweLegalization

For more information please feel free to contact us.

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